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RITCCA 55th Annual Meeting - Shared screen with speaker view
Erin Liese
01:19:31
Is there any plan for State Shared storage
Jean Fecteau
01:19:36
does anyone have a records management policy for the whole town
Erin Liese
01:19:37
facilities
Jean Fecteau
01:20:23
I want to talk about email, is it time?
Joan Chabot
01:21:32
please send us all a sample
Jean Fecteau
01:44:33
Nice work on new schedule!, question: for a small fee I have three large locked bins with just a slot to put records in from Iron Mountain, they pick up on a monthly schedule, I should ask them for a certificate?
Joan Chabot
01:44:34
How do you keep track of who to contact on retention schedule changes?
Laura Swistak, City Clerk
01:45:36
The Clerk is often tasked as Keeper of The Records. It is broad, so is the Clerk responsible for making sure the municipality is compliant across all departments?
Jean Fecteau
01:53:13
we fpm
Jean Fecteau
01:54:36
we don't allow boxes, fire chief doesn't want a room full of flammable boxes. hard to fit all these metal file cabinets
Tracy
02:50:08
Will we be able to get copies of the presentation after today's meeting?
Jeannette Alyward
02:54:05
Yes, we will e-mail everyone later today
Shawn Selleck (PVD)
02:55:49
Is anyone among us actively microfiching and/or microfilming today?
Laura Swistak, City Clerk
02:56:22
What version of Adobe provides the PDF A ?
Jean Fecteau
02:56:30
I am still sending copies of probate files to Avenu for filming
Jean Fecteau
02:56:53
when I go out to bid though, I am going to see if I can include in bid specs
Susan Flynn, Town Clerk
02:59:53
South Kingstown microfilms land and probate records
Susan Flynn, Town Clerk
03:00:49
and the Town Council Minutes Books
Donna Krista Michele
03:01:59
In Westerly we are microfilming all digitized Council Agendas & Mins, BOC, Probate, Licensing Board mins through IQS
Jean Fecteau
03:02:59
thanks for all your hard work
Laura Swistak, City Clerk
03:12:58
Why are you pushing for this to happen so soon, Jan 1 2022 instead of July 1 2023? It is an unfunded mandate that will require not only resources but additional staffing requirements for municipalities after an already difficult budget for everyone. Is it true the general assembly is exempt from this requirement?
Jean Fecteau
03:14:32
Question: If this law doesn't pass, we would immediately (July) go back to precovid UNLESS Governor extends order, correct?
Jennifer Slattery
03:14:46
Yes, Jean.
Erin Liese
03:15:51
Do you have suggested language to add to the July Agenda's we can utilize that would allow us to advertise Public Hearings in July so that we are covered either way
Molly Fitzpatrick
03:16:05
YES!
Jordan Day, RILCT
03:16:11
Laura- I can't answer all of your questions but I can confirm that the GA is exempt from these requirements as they are already exempt from OMA.
Jordan Day, RILCT
03:17:19
Erin- I can follow up with Amy and the AGs office to see if there is any language you would be able to use for posting of agendas. Thanks for asking.
Jean Fecteau
03:19:23
i see people limiting eliminating their public input
Amy Rose Weinreich
03:23:14
Please discuss the sunsetting date
Jean Fecteau
03:28:45
not a question just a comment, Covid recovery? or babysitting problems?
Erin Liese
03:30:26
We just signed contract to install new system and as it is explained to me I will be able to control the entire meeting from a small device as camera and speakers is self controlled. I can share with all or once installed come on down should be complete in 2 weeks. We are utilizing Covid relief funds
Laura Swistak, City Clerk
03:32:06
Our Senator drafted the bill and didn't communicate with us at all.
Michelle Hardy
03:34:56
Rick Goldstein has a question regarding power outages.
Richard Goldstein
03:39:44
What happens if a zoning board wants to have an off-site meeting?
Michelle Hardy
03:42:34
What if the meeting is related to the weather emergency
Jordan Day, RILCT
03:45:40
Not yet, Amy!
Tracy
03:50:13
I don't think we should take it out of by laws
Tracy
03:50:34
agree with Shawn
Tracy
03:51:30
agree with Leigh
Molly Fitzpatrick
03:58:12
question -can warrant bll be either/or posting?
Tracy
04:00:05
The Labor Day bill may be a moot point if the Voter Choice bill passes
Tracy
04:00:33
Mary on vaca
Jennifer Slattery
04:42:48
Is there an updated list of Clerks that reflects all the new placements and emails?
Tracy
04:50:21
yes
Tracy
04:50:38
sounds good
Erin Liese
05:10:08
What is Implementation timeline
Roseann.Giorgianni
05:11:58
Death Jan 2022, Marriage and Birth by Jun 2022.
Erin Liese
05:14:59
thank you
Roseann.Giorgianni
05:16:36
Marriage could go-live as early as March but no later than June.
srapose
05:36:37
Can you please send the list to the president of the association?
srapose
05:36:49
Contact list
srapose
05:37:06
Thank you!
Laura Swistak, City Clerk
05:43:37
Is there a potential revenue loss for the municipalities because of this system?
Janet Tarro
05:45:16
Are there any plans to move away from the current platform requirements? Outdated versions of software.
Lillian Silva, Lincoln
05:46:31
So we would still be issuing the certified copies like normal if they choose to go to the town?
Kelly Laiho
05:48:57
So funeral homes do not order certifieds online or do they have that option? Most funeral homes file certificates and get their certifieds at the same time?
Erin Liese
05:54:21
Is the legislation final to implement this
Laura Swistak, City Clerk
05:56:37
Is this system iron tight from hackers???
Leigh Carney EG Town Clerk
05:57:40
maybe you can show us the system at our September meeting?
Amy Doran New Shoreham
06:11:10
I would like to learn. Amy Doran Block Island
Amy Doran New Shoreham
06:13:09
New Shoreham please
Jean Fecteau
06:13:16
Glocester too
Donna Krista Michele
06:13:24
Westerly would like to be included in the testing. Thank you
Jahaira Rodriguez
06:14:33
central falls also please, thank you
Michelle Hardy
06:14:53
Thank you Roseann, Zuheil & Deb!
Amy Doran New Shoreham
06:15:10
thank you!!