Hockey Edmonton Manager and Coach Administration - Shared screen with speaker view
Who can see your viewing activity?
early question - is there a place where we can find all the arena protocols? Thanks
Hello everyone, we will do our best to get to as many questions as we can. Please try to keep them specific to the meeting. If there are questions outside the meeting items, feel free to call or email the office. Thank you!
Yes Kim, all related information is in our Return to Play documents. we also have arena capacity listing. is there something in particular you are looking for? you can email email@example.com
Any Idea when the schedule will be posted for Bantam?
Schedules should be posted Thursday, Friday at the latest.
Where can one find the Hierarchy Flow charts?
It is in our Operating Directives and will be posted to the website with the manager meeting PDF tomorrow! Operations tab, manager meeting tab
Thank you Sharlene
Where do we find that calendar?
The calendar can be found on the website, calendar button on home page, then to bottom of calendar page for the downloadable version
U15 (Bantam) should be up by Friday at the latest
if I am reading the calendar correctly, there will be no games until January for U15? (It’s all blue up to that point)
is the plan to have the same number of ice times, games and practices, as in previous years? what happens if that's not the case?
U15 schedules will be up later this week and Ice tells me games start Monday :)
What are the times for teams to arrive before, and leave after the game - (I have heard 30 min before and 15 min after the game) - just to clarify
covid rules allow us to be in the dressing room?
At this time, and this is fluid with the pandemic, 18 games and 18 practices are the paln
Arena attendants are being very strict about access to dressing rooms, no more than 30 minutes before game for players and coaches. Parents are to arrive at game time.
You should clear the dressing room within 15 minutes to allow cleaning and next team access on time.
Coaches are permitted in dressing rooms, yes.
can you repeat the video info? We had kids screaming in here
Are there any exceptions to the 30 minute dressing room rule for goalies to have sufficient time to get dressed/prepped before a game?
It will be in the manager meeting PDF on the website. There is no video permitted and discipline will not review video for any reason
No there is no exceptions made for goalies to arrive any earlier. The city is very adamant about time frames for dressing room access and you are not permitted to dress in hall or lobby of arena
Renice, this video will be posted on our site afterwards … so the kids can scream away!!!
Thanks Steve! Yes it will be posted by the end of the week. again, if you need a question answered before, feel free to contact your category director or email firstname.lastname@example.org
Is this presentation going to be available on your website?
Jason, I do believe players are asked to sign the release
Kevin, Ice is doing the best they can to ensure everything is accurate with the schedule... usually schedules are posted 3 days prior to the start of league play for that division
Yes Jennifer, this presentation will be posted to the website :)
Manager meeting presentation and the PDF of slides will be on the website before the end of the week
Quick tip for ref fees in covid times.... a snack size Ziploc is perfect size for fees, the refs can see the $ and you can write on the Ziploc with a marker.. don't forget to get a receipt from the refs too!
Ref fees, please try to have exact fee ready. The refs do not carry change but I bet they would like a "tip" if you don't have exact change...
How do U9 teams know when they're getting 2 or 3 refs, and is it split either way between both teams?
I assume no re-tiering this year either?
U9 refs and # for each tier are on the ref rate sheet as well as the split for each ref
What if a team needs to forfeit due to covid isolation requirements?
@Sharlene, correct but my understanding is that we will either have 2 or 3 refs. How will we know which in order to bring the accurate funds to the game
Jody, good question! we will let Chris reply at question time :)
Do out of Edmonton teams use this goalie form to Hockey Edm or to our local organization?
Jessica, the rate sheet says U9 should have 3 refs at all tiers of play.
The sub goalie form is a HAB form and is used by HE and Interlock teams
Is the goalie form in the managers tab?
The sub goalie form goes to your association and is forwarded accordingly for approvals
The sub goalie form will be in the presentation PDF and can be found on the registration tab, on our website and under forms. It is also on HAB website, under forms tab
I looked at the calendar and the matrix for the U18 doesn't seem to match the games schedule that I received today
Don, please email the office with that question and we can have a look at it.
I noticed the same Don, the dates don’t match
As a hall manager and rink manager it will be difficult to obtain outdoor ice for practice as many ODR's are NOT opening up their rink rooms due to covid and leaving their rinks as public use...just an fyi
Thanks Lindsay! great information to know!
how are playoffs going to work?
If we book ice, then the city shuts us down, do we get a refund on ice paid for?
are we expected to have all staff and athletes tested before games in co hort groups?
how many players do we need to field a team (if some players are on isolation but not the entire team)
Do you want coaches contacting Hockey Edmonton or should they contact their category director about re-tiering?
Coaches should communicate with category directors, including re-tiering
6 players are required to begin a game Renice
Are you still going to be doing the colour sub-divisions within each tier?
is the plan to have the same number of ice times, practices and games? what happens if that's not possible?
Damian says sorry for above message.
All good Damian and Michelle :)
Jesse, yes we are planning 18 games and 18 practices in this very fluid season
Are we allowed to have affiliates this year?
No Donnie, there are no affiliates permitted this season
U18 we have games Nov. 16, 18, 21 and 22 which Is outside the first Nov. 13-16 cohort and not 14 days to next cohort (Dec. 1-4).
are we not just splitting the arena capacity’s...1/2 for each team
Suggestion for spectator management, check night before with parents who plans to attend. Keep in mind you need to take into account the other team gets 50% of spectators.
Do we need all those signatures on gamesheets as there are lots of hands touching the same pen etc?
Yes Brenda, you should split it 50% with the other team. work with the team manager...
Do Home teams put 2 people in the box to work the score clock and gamesheet or is it still one parent from each team?
Can you review the scorekeeper/ timekeeping box rules- i.e. which team is responsible to staff the box or are we mixing 1 from each team. We want to make sure we’re following Covid rules but are prepared to staff the box given restrictions on spectators.
do scorekeepers need to be masked?
How many timekeeper/scorekeepers in the box given COVID restrictions? Home or away team responsibility to provide TK's?
The refs need to sign game sheet after the game. Scorekeeper and timekeeper too.
Only persons in the stands are counted as spectators, coaches on the bench and players do not
Paul, we encourage one from each team, but work with the other team to ensure they are comfortable with this, if not, then one team do one game and swap for next game.
Masks are to be worn in the timekeeper box, all facilities require masks at all times,
Player's serve penalty in box or awarded penalty shot?
do you have to have the same volunteers in the time box for the round of games? my thought was that if we don’t we will jeopardize the cohort?
we would hope that teams will work together to stay within Covid protocols
do game sheets for exhibition games have to be uploaded?
To confirm, the timekeepers need to count spectators in the stands and record on gamesheet - correct?
is there any chance of tournaments this year?
Time keepers and scorekeepers do not count as spectators as they are not in the stands. They need to stay in the box for the entire game.
NO tournaments will be allowed this season (at this time) but I do not believe this will change
There is nothing in facilities to sanitise score boxes and general areas and they are not cleaned between games. This should be corrected I believe
ALL game sheets, including exhibition games, should be uploaded to ramp
Thank you Amanda, but I do believe the RA clean the box after each game has ended as part of the cleaning process
Selena Chow Erskine
Where on the game sheet does the scorekeeper sign? I see a spot for the timekeeper only.
do outside associations need to request permits from edm hockey or from our own associations like we use to?
I agree on the providing of supplies to sanitize the time box. I bought supplies for our team to use.
Okay. They didn't in Servus this weekend
game sheet says timekeeper, which is the scorekeeper, signature
My screen says the host has disabled screen share. Is that same for everyone, or am I just special?
Kristine, INTERLOCK TEAMS will request exhibition game permits via HAB as usual and then Ramp so we are aware of the game and all criteria has been met.
SCREEN SHARE is still on my other computer Lee
what if the ref writes the wrong jersey number for a penalty on the game sheet? we have had a number on a game sheet and that player was absent that day
is all the info for filling all the game sheets in a general area for new managers?
Genius Scan is a good app
Cam Scan is good as well
The refs do not write on the game sheet unless they are adding an infraction at the end of the game. It is important that the scorekeeper make sure the player in the box is the one on the game sheet who is assessed the penalty. if in doubt, use the buzzer and have the refs come over and clarify for you.
Your apple notes app already in your phone can scan as well
Amanda, the sample game sheet is on the website, under operations tab, then manager meeting tab. If you have questions, feel free to call the office and we can help you out with the tough ones :)
Thanks! I’m a newbie and this is LOTS of info
usually it is not caught until the game sheet is entered. unfortunatrly
are goalie shots recorded for tier 5?
I use adobe scan for my game sheets, it too works great! Watch out for your fingers shading the game sheet or covering information
shots on goal are not recorded nor needed Bonnie
will all the questions and answers be posted somewhere so the info is available
Sharelene - I missed it earlier, are the timekeepers recording the spectator #'s on the game sheet?
Yes Tom, this chat will be available.
Brent, no, timekeepers do not record the spectators on the game sheet
Shauna, all log ins have been sent to the registrars for the season
Ron, from your association registrar
for interlocked associations, do we still apply for permits through HA?
Jennifer, you will need to apply for league game reschedules via ramp, exhibition game permits HAB,
Interlock teams will request an exhibition game permit via HAB, if they are playing an HE team, the HE team will need to submit a permit request in ramp.
Exhibition game if both HE teams we each put in our own team?
Interlock teams will upload exhibition game sheets via the link on their HAB permit
So - good practice to check the arena capacities within a week of play to ensure you have the most up to date info?
Kim, it is a good idea to check the night or two before... this is an ever changing document... I actually updated is 3 times since Friday :)
Good to know - thank you.
Please confirm we are not allowed to have practices and exhibition games outside of Edmonton, so for example spruce grove and st. albert
if games cancelled i assume the team that could of played would be able to keep the ice?
General: For u15, the calendar says games start this Friday. It was posted here that the schedule may not even posted until Friday. Can you reassure us that there will not be a U15 game on that much short notice?
Spruce Grove and St Albert are part of the AHS Edmonton Health zone as per the map on CURRENT PERMIT RESTRICTIONS
thanks is enoch?
U15 games, except for one single game on Sunday, start Monday.
The team that is not going into isolation can use the ice for practices.
is COVID Checker mandatory for each team?
Yes, the covid check list is mandatory.
is the one offered on team snap sufficient
Are all teams that are U15 playing Monday night @sharlene? Or, just that they start Monday?
Usually the team manager would be the team checker...
Do they just tell us they did it, or do managers have to go through the questions with everyone
I assume that specific check list is to be used? Or can the one in other apps like TeamSnap be used?
no Jennifer, not all U15 teams are playing Monday
Does the manager need to have the form physically filled out? Or can the survey on team snap suffice?
Wondering about the TeamSnap checklist as well?
The form in Team Snap should not be used. We ask the check list in the presentation be used
Really, because this would cut down on paper and I am keeping track of this as a manager
Do we need to collect a physical form for each ice time?
Or can we do a survey monkey, etc. with the exact same questions as on the form?
TO clarify - managers are to take the Covid screen for all players before each time on ice/event - so complete the form for each player, each time?
TeamSnap form is based on US CDC requirements and do not align with AHS requirements/recommendations.
We created our own form using Google forms and the results link to google sheets to keep track of the forms
the issue with the survey monkey form was it wasn't being updated with current dates.
I understand this, but not everyone has printers at home with paper!
is spectator capacity rules different for every arena?
Robert yes it is
do coaches have to wear masks on ice during a practice?
Melanie and Paul, thank you for the suggestion.
Can they verbalize it and tell us they are ok to play or do we need to have it in writing?
Is it an expectation forms are completed and collected or is it reasonable to follow the way the schools are doing it an expect that people are doing it before attending and that if they attend they have answered no to all the questions?
For schools, we have instructed parents to do the screen every morning and if they send their child, they are stating that the child has passes - can we do the same?
School are not collected I work at a school
What Colleen asked.
They are asked to read it and screen, but we do not collect the forms
so can we use Team snap
So we have to create our own electronic form to do this???
Sorry, where is that questionaire on HE website...searching it and cant find it...
We prefer the AHS form as Chris just said
our association has had us keep track of who is at each practice and game (players and coaches) -
so team snap is okay?
AHS does not do contact tracing anymore. You are now responsible to do it yourself
I understood that the parents are expected to screen their kids and we are not to collect the form. but we are diligently tracking attendance.
Our Association has us using TeamSnap for all their teams.
On Team Snap if we have to go back to to the survey for a specific day can we?
you must contact the people or organizations you were around going back 48 hrs
do we have to track spectators at practices and games?
no you do not have to track them
I do not believe that is correct. AHS is still doing contact tracing.
Yes - what Jennifer said - it still is not clear. We are required to have a record (physical paper OR electronic) and screen all players before they go into the activity (practice/game)
AHS is doing contact tracing for select groups - kids are included in that group
We have parents leave a comment in Team Snap and put who is coming to game/practice for potential tracing
Can we do this like schools and assume if the parents brought the kids, they did a self screen?
is team manger info all accessible online?
team need to input coach/manager online so we can reach the other team
Kim, I believe Chris said electronic vesion is accepted
so parents are expected to go through forms but teams do not need documentation?
Is Renice correct? because that’s what we had been told!
Thanks so much Chris and Sharlene!!!
But we need to collect for each and every time - not like a school where we can assume if a kid shows up - that their parent screened them?
I think the idea of having two timekeepers in that tiny penalty box area might challenge some peoples boundaries.
Thank you for the well organized meeting.
Thanks, Chris & Sharlene!
thanks a ton!!! keep your sticks on the ice!
Thank you both!!
Thank you all
is the recording of this meeting going to be posted somewhere for reference
Thanks Chris & Sharlene