ESEA Office Hours - Shared screen with speaker view
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Thank you for being here today. We greatly appreciate your time. Please feel free to chat your questions in the chat box at any time. We have CDE reps to respond to questions on CRF, ESSER, and ESEA.
For ESSER, if we submitted but didn't have our transmittal and approval form signed at that time, how do we attach the form now that it is signed? The application site says the application was submitted and won't allow me to go in and attach the signed form.
Hi @Greg! Email the Approval and Transmittal form to email@example.com.
There is also significant turnover in the fiscal and programmatic ranks, so conferences or training that address the foundational concepts of Federal Programs is needed.
Thank you for the feedback David.
I am confused on the esser grant code with the 90% vs 10% and grant codes 4425 vs 5425. how do I know which to use to set up my expenditure coding?
4425 is for any activities out of the 90% allocation. That is the allocation on the top of your application. The second allocation at the top of our application is the supplemental fund and any activities paid out of that pot should be coded as 5425. Does that help?
Is this virtual or in person for conference?
so if I submit a supplemental budget for esser, then that coding would be 5425? Otherwise my intial grant award just code all that to 4425?
Hollie, which district? Let me pull up your application to see how best to respond to your question.
clear creek school district, 0540
Have districts already been notified of monitoring by KPMG for CRF?
OK, thank you Hollie. Clear Creek only received funds from the 90%. So you would code all items as 4425, which is what is currently in the application.
Ann Marie Hodge
whats the source code for the revenue?
@Lora Gorman, Adams 12 was notified yesterday of their CRF Monitoring.
For the ESSER Application, we have made purchases of communication apps and curriculum access tools to support distance learning. Can I list these in the budget as a district level purchase or do I need to allocate the cost to each school using the service and list it in the budget by school?
Nathan, are these purchases for all schools/district-wide?
So, I think you will have to be careful of June timing if some of us end up with summer school. Also, we discussed this yesterday & think people will be completely burned out by June or if restrictions lift they may take the time to reconnect with family, etc. -- so that could be tricky if not virtual.
They benefit multiple schools. The communication/messaging app is used by all schools. Some of the curriculum support tools support only the k-5 schools.
For those that were awarded the recent SSRG, will there be a similar separate CRF report? And when will that be due?
Yes there will be the same sort of report for SSRG
They are CRF funds so they are all due (4012,5012,6012) will all be due 1/4/2021
those report templates will be going out most likely Friday and Monday to the awardees
Where are the reporting spreadsheets (workbooks) for 5012?
You just answered -- sorry
Nathan, thanks for the additional info. The items used district-wide can be coded as such. Items for only specific schools, can either be budgeted at each school level, or presented at the district level, with a notation in the description that these items are for all K-5 schools in the district. That will help us in evaluating the reasonableness of the expense, if we can see the amount benefiting each school, if rolled up into one item.
Thanks for the guidance.
Will it be a check or direct deposit?
Jen Austin, what about my emailed question on the interest. Thanks for getting the At-risk...
EFT - direct deposit
Will the past quarter's information will be in the new spreadsheets that are coming out?
I got it figured out!
For the SSRG Grant do we have to have to have the item in hand by 12/30 or just funds spend by 12/30/20?
it is- he just called me. source code 4000
4000 Source - Federal Revenue from CDE
CRF Reporting - in the workbook you are creating to send out for At-Risk and SSRG, can you add a fourth tab for interest earnings. Thanks
When initially submitting we were to report on a cash basis, do you want that adjusted to include adjustments we made?
Mimi's question- interest earnings on another tab...please
I thought we had to show it went to CRF
So we include interest expense but not earnings?
So we can spend the interest after Dec 30 deadline? Or does the deadline still apply to interest earnings?
if we don't report interest, then 4012 expenditures will not agree to the GL
Would that be the same as the General Journal or would you like the check journal?
So do we report CRF expenditures up to the allocation amount and not in excess of that since we've earned interest income on those dollars?
Yes, please keep office hours. It is a blocked time when districts can ask questions and get timely answers.
Please Keep the office hours for now!
yes please keep them every week!
Agreed, please keep them.
Doing these probably depends on what happens with future stimulus funding.
Ann Marie Hodge
Yes, these are very informative - thank you!
Yes please keep - resource is great!!!
The office hours have been a great resource for me.
We can determine if we log on or not. You guys are great about keeping to the time, and ending when you are done.
Keep them. a short agenda would be helpful
Do do we report CRF expenditures up to the allocation amount and not in excess of that since we've earned interest income on those dollars?
This is for Jennifer Austin. On the last meeting you stated any adjustments we needed to make for Q2 we should net it out on Q3 form. Will you please clarify what exactly we need to do for adjustments for Q2?
Okay. Yes. Thanks.
CRF, Grant 4012, is not a cost reimbursement grant. Your revenues reported do not need to equal expenditures. Is that part of the question, Jane?
@Adam, I guess. It's the fact that our general ledger expenditures won't agree with the CRF reporting to CDE.
Thank you for the clarification!
So when you say general ledger, what are you looking for? What we spent funds on? Just want to send what you are looking for.
Have all districts undergoing monitoring been notified at this point?
Do we send the G/L by grant code (4012, 5012,6012) or all as one file?
Who did monitoring notifications go to -- superintendent or person that reports?
did they come from KPMG?
Thanks to all of you!
Is the monitoring considered an audit?
Thank you for your support and guidance
The KPMG email may have gone to your grant accountant too. Not the person on the last expenditure report.
Can the KPMG email please be sent to CFOs?
Can we get Tom Stanton's contact information? I would like to confirm that we are not on the list versus the e-mail going to someone who may be on vacation, leave, etc.
So we will not be getting an KPMG audit if we did not get an email?
How can a district verify if you were identified as a verifying district?
Yes, that answers my question. Thank you very much.
Thank you, all!