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ESEA Office Hours - Shared screen with speaker view
Nazie Mohajeri-Nelson
23:44
Thank you for being here today. We greatly appreciate your time. Please feel free to chat your questions in the chat box at any time. We have CDE reps to respond to questions on CRF, ESSER, and ESEA.
Greg Fieth
25:41
For ESSER, if we submitted but didn't have our transmittal and approval form signed at that time, how do we attach the form now that it is signed? The application site says the application was submitted and won't allow me to go in and attach the signed form.
DeLilah Collins
27:00
Hi @Greg! Email the Approval and Transmittal form to esserapplications@cde.state.co.us.
David Janak
27:01
There is also significant turnover in the fiscal and programmatic ranks, so conferences or training that address the foundational concepts of Federal Programs is needed.
Nazie Mohajeri-Nelson
27:41
Thank you for the feedback David.
Hollie Harlan
28:54
I am confused on the esser grant code with the 90% vs 10% and grant codes 4425 vs 5425. how do I know which to use to set up my expenditure coding?
Nazie Mohajeri-Nelson
29:12
Hi Hollie,
Nazie Mohajeri-Nelson
30:31
4425 is for any activities out of the 90% allocation. That is the allocation on the top of your application. The second allocation at the top of our application is the supplemental fund and any activities paid out of that pot should be coded as 5425. Does that help?
Laura Gorman
32:01
Is this virtual or in person for conference?
Hollie Harlan
32:49
so if I submit a supplemental budget for esser, then that coding would be 5425? Otherwise my intial grant award just code all that to 4425?
Nazie Mohajeri-Nelson
33:24
Hollie, which district? Let me pull up your application to see how best to respond to your question.
Linda Weyers
33:29
yes
Sheena McCorkle
33:31
yes
Hollie Harlan
34:15
clear creek school district, 0540
Laura Gorman
37:13
Have districts already been notified of monitoring by KPMG for CRF?
Nazie Mohajeri-Nelson
37:37
OK, thank you Hollie. Clear Creek only received funds from the 90%. So you would code all items as 4425, which is what is currently in the application.
Sheena McCorkle
37:46
yes
Olivia Gillespie
37:46
Yes
Ann Marie Hodge
37:49
yes
Sara Walkinshaw
37:49
yes
Hollie Harlan
38:01
thank you!
Hollie Harlan
38:46
whats the source code for the revenue?
Meghan Deutsch
39:11
@Lora Gorman, Adams 12 was notified yesterday of their CRF Monitoring.
Nathan Markham
39:22
For the ESSER Application, we have made purchases of communication apps and curriculum access tools to support distance learning. Can I list these in the budget as a district level purchase or do I need to allocate the cost to each school using the service and list it in the budget by school?
Nazie Mohajeri-Nelson
41:03
Nathan, are these purchases for all schools/district-wide?
Laura Gorman
41:05
So, I think you will have to be careful of June timing if some of us end up with summer school. Also, we discussed this yesterday & think people will be completely burned out by June or if restrictions lift they may take the time to reconnect with family, etc. -- so that could be tricky if not virtual.
Nathan Markham
42:13
They benefit multiple schools. The communication/messaging app is used by all schools. Some of the curriculum support tools support only the k-5 schools.
Meghan Deutsch
42:40
For those that were awarded the recent SSRG, will there be a similar separate CRF report? And when will that be due?
Jennifer Austin
43:12
Yes there will be the same sort of report for SSRG
Jennifer Austin
43:33
They are CRF funds so they are all due (4012,5012,6012) will all be due 1/4/2021
Jennifer Austin
43:53
those report templates will be going out most likely Friday and Monday to the awardees
Laura Gorman
45:20
Where are the reporting spreadsheets (workbooks) for 5012?
Laura Gorman
45:33
You just answered -- sorry
Nazie Mohajeri-Nelson
45:44
Nathan, thanks for the additional info. The items used district-wide can be coded as such. Items for only specific schools, can either be budgeted at each school level, or presented at the district level, with a notation in the description that these items are for all K-5 schools in the district. That will help us in evaluating the reasonableness of the expense, if we can see the amount benefiting each school, if rolled up into one item.
Nathan Markham
47:01
Thanks for the guidance.
Teresa Hopson
47:30
Will it be a check or direct deposit?
Jeremy Meredith
47:30
Meredith_j@cde.state.co.us
Mimi Livermore
47:33
Jen Austin, what about my emailed question on the interest. Thanks for getting the At-risk...
Jennifer Austin
48:06
EFT - direct deposit
Debbie Myers
48:09
Will the past quarter's information will be in the new spreadsheets that are coming out?
Hollie Harlan
48:36
I got it figured out!
Hollie Harlan
48:37
thanks
Adam Williams
48:47
correct
Stephanie Klecker
48:50
For the SSRG Grant do we have to have to have the item in hand by 12/30 or just funds spend by 12/30/20?
Hollie Harlan
48:55
it is- he just called me. source code 4000
Adam Williams
49:00
4000 Source - Federal Revenue from CDE
Mimi Livermore
50:08
CRF Reporting - in the workbook you are creating to send out for At-Risk and SSRG, can you add a fourth tab for interest earnings. Thanks
Sheena McCorkle
50:27
When initially submitting we were to report on a cash basis, do you want that adjusted to include adjustments we made?
Amy Beruan
51:46
Mimi's question- interest earnings on another tab...please
Mimi Livermore
52:30
I thought we had to show it went to CRF
Greg Fieth
53:04
So we include interest expense but not earnings?
Nathan Markham
53:39
So we can spend the interest after Dec 30 deadline? Or does the deadline still apply to interest earnings?
Joanne Vergunst
53:42
if we don't report interest, then 4012 expenditures will not agree to the GL
Debbie Myers
54:07
Would that be the same as the General Journal or would you like the check journal?
Joanne Vergunst
54:19
thanks
Jane Frederick
57:28
So do we report CRF expenditures up to the allocation amount and not in excess of that since we've earned interest income on those dollars?
David Janak
58:01
yes please
Amy Beruan
58:06
Yes, please keep office hours. It is a blocked time when districts can ask questions and get timely answers.
Greg Fieth
58:12
Please Keep the office hours for now!
Patricia Petrukitas
58:18
yes please keep them every week!
Sheena McCorkle
58:28
Agreed, please keep them.
Laura Gorman
58:34
Doing these probably depends on what happens with future stimulus funding.
Ann Marie Hodge
58:35
Yes, these are very informative - thank you!
Sara Walkinshaw
58:43
Yes please keep - resource is great!!!
Nathan Markham
59:11
The office hours have been a great resource for me.
Patricia Petrukitas
59:25
me too!
David Janak
59:33
We can determine if we log on or not. You guys are great about keeping to the time, and ending when you are done.
Teresa Hopson
59:48
Keep them. a short agenda would be helpful
Jane Frederick
01:00:26
Question please!
Jane Frederick
01:00:43
Do do we report CRF expenditures up to the allocation amount and not in excess of that since we've earned interest income on those dollars?
Danielle Laughlin
01:01:36
This is for Jennifer Austin. On the last meeting you stated any adjustments we needed to make for Q2 we should net it out on Q3 form. Will you please clarify what exactly we need to do for adjustments for Q2?
Jane Frederick
01:01:58
Okay. Yes. Thanks.
Adam Williams
01:02:00
CRF, Grant 4012, is not a cost reimbursement grant. Your revenues reported do not need to equal expenditures. Is that part of the question, Jane?
Jane Frederick
01:02:52
@Adam, I guess. It's the fact that our general ledger expenditures won't agree with the CRF reporting to CDE.
Danielle Laughlin
01:02:53
Thank you for the clarification!
Teresa Hopson
01:02:59
So when you say general ledger, what are you looking for? What we spent funds on? Just want to send what you are looking for.
Greg Fieth
01:03:46
Have all districts undergoing monitoring been notified at this point?
Teresa Hopson
01:04:02
Yes
Greg Fieth
01:04:58
Do we send the G/L by grant code (4012, 5012,6012) or all as one file?
Laura Gorman
01:05:53
Who did monitoring notifications go to -- superintendent or person that reports?
Laura Gorman
01:06:39
Thanks
Patricia Petrukitas
01:06:50
did they come from KPMG?
Patricia Petrukitas
01:07:00
thank you
Greg Fieth
01:07:44
Thanks to all of you!
Debbie Myers
01:07:57
Is the monitoring considered an audit?
Sheena McCorkle
01:08:03
Thank you for your support and guidance
Mimi Livermore
01:08:04
The KPMG email may have gone to your grant accountant too. Not the person on the last expenditure report.
Elizabeth Duncan
01:09:11
Can the KPMG email please be sent to CFOs?
Greg Fieth
01:09:32
Can we get Tom Stanton's contact information? I would like to confirm that we are not on the list versus the e-mail going to someone who may be on vacation, leave, etc.
Elizabeth Duncan
01:09:59
So we will not be getting an KPMG audit if we did not get an email?
Debbie Myers
01:09:59
How can a district verify if you were identified as a verifying district?
Debbie Myers
01:11:26
Yes, that answers my question. Thank you very much.
Jane Frederick
01:12:18
Thank you, all!
Meghan Deutsch
01:12:19
Thanks again