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ESEA Office Hours - Shared screen with speaker view
APS- Amy Beruan
24:02
Who is that notification going to?
Greg Fieth
24:28
Will CDE have oversight or the Office of the Governor? Have allowable expenditures been identified?
APS- Amy Beruan
25:05
Is the new Sped, MOE does not apply, correct?
Greg Fieth
25:09
On the SWD?
Laura Gorman
25:20
Does the AU that needs to login already have that information of how to login as likely Fed Programs people will help them with application?
TSD-Mindy Oliphant
25:20
We are not yet ready to submit our application under ESSER II but there are items in the application that have long lead times, how should we address that in regards to encumbrances?
APS- Amy Beruan
25:31
Yes
Weld RE4 Schmidt
26:01
When will the application be open to submit our plan to use the ESSER II supplemental that we received for SPED services
Adams 12-Meghan Deutsch
26:09
When were those emails going to SPED directors?
Cheryl Cook
26:10
What is the timeline for expecting approvals on our revision requests under ESSER 1?
APS- Amy Beruan
26:32
Will the Sped contact have access to ESSER application? Can that email also go to the ESSER contact along with Sped?
Laura Gorman
26:46
Can ESSER II supplemental AU for SpEd can these be used for students in a special district program for 18-21 year olds?
Adams 12-Meghan Deutsch
27:00
What does that separate log in look like for SWD funding?
Candie Vander Schimpf
28:22
On Esser funding, What is the accounting required for the indirects taken out of the general funds. Is there special requirements to allocate expenses or can we just receive that into our general fund?
TSD-Mindy Oliphant
29:33
Great, thanks!
APS- Amy Beruan
31:19
Can you wait to send the email until you are clear about Maintenance of Effort?
Stacey Huebner
31:26
Do all AUs receive supplemental awards?
Laura Gorman
32:01
I second Amy asking for it to go to ESSER & SpEd. Thanks for considering!
Mapleton-Ann Marie Hodge
32:06
Mapleton has not received a response to our ESSER I PAR yet either (submitted 3/17) - status?
Cheryl Cook
32:56
Thank you, Nazie!
Tracey Stowers
34:09
When can we expect to hear on our ESSER II applications?
Candie Vander Schimpf
35:29
Ok thank you
CDE - Niko Kaloudis
35:29
@tracey Fed Program teams are actively processing ESSER II applications as they come in.
Jennifer Freund
35:52
Can we override the indirect cost for ESSER II and use those funds for other approved expenses?
Lauren Radin
36:19
can you define AU again?
CDE - Steven Kaleda
36:21
Jennifer - you can override the indirect to a lower amount, but not higher
Adams 12-Meghan Deutsch
36:36
Do we need to "share" the special education funding with Charters? Without knowing how the funding was determined, it's hard to know that.
CDE - Niko Kaloudis
36:55
@Lauren AU=Administrative Unit
Woodlin School Myers
38:10
Do you have to draw down all the budged amounts of ESSER I funds and draw down the indirect costs?
Woodlin School Myers
43:02
Sorry I had to step out. Can you repeat.
CDE Jessica Hollingshead
45:18
FYI: Facility school supplemental allocations for ESSER I are on the ESSER I webpage here, under State Set Aside Funds section: http://www.cde.state.co.us/caresact/esser1
CDE Jessica Hollingshead
46:09
And the ESSER II Supplemental allocations on the ESSER II webpage here, under State Set Aside Funds section: http://www.cde.state.co.us/caresact/esser2
Becky Allan
47:12
Is there any requirement to spend a certain percentage on learning loss at the district level? Thank you
Melanie Trujillo
47:26
Is the spend by date for ESSER III 9/30/2024?
CDE Kate Bartlett
47:41
@Becky yes--stay tuned for just a sec, Nazie is almost there!
Becky Allan
47:51
I just read the answer that the requirement is 20%. Thank you
Woodlin School Myers
50:23
Can the 20% ESSER III Funds be put towards salary and benefits?
Woodlin School Myers
51:30
Sorry I did not phrase it correctly of the 20% that must be used for intervention can that portion be used for salary and benefits?
Michael Lee
51:56
Could existing HVAC roof top units that cannot be adapted to new higher level filter systems be fully replaced with the ESSER III funds?
CDE Kate Bartlett
52:29
FYI: the 90% LEA allocations for ARP ESSER III are posted on the Grants Fiscal website or can be found directly here: http://www.cde.state.co.us/cdefisgrant/esseriiiallocations
Richard Wrona
54:05
As with ESSER I and II, are LEAs directed to allocate ESSER III proportionally based on FPC (i.e. per pupil allocations)?
Melanie Trujillo
54:06
These are adding up to very large allocations for our district, which is great, but we are having some challenges in strategically spending so much one time money without creating a cliff when the funds are gone. What are some of the guardrails to demonstrate using the funds for existing salaries and benefits, such as for custodial, teachers etc? Also, what are some of the allowable capital building projects that would be considered "reasonable"?
Kristen Monks
54:53
I had heard that 2% is allocated for summer programs and 1% for after school programs is this a requirement of ESSER III?
Johan Van Nieuwenhuizen
56:37
This gives us two years to use the ESSER III funds correct? 2021-2022 and the 2022-2023 school year
Kristen Monks
57:35
What if we have remained in person for this year?
APS- Amy Beruan
57:38
If we already did that, does that count or do we need to repost that?
Fountain: Joanne Vergunst
57:44
what if we are already at 100% in-person?
Marlene Brown
57:49
What if we have already been in school?
Andi Weisshaar
57:52
We have been in-person all year as well!
Merlin Holmes
58:10
We've been in the building all year except for one week.
RFSD RE-1 Nathan Markham
58:13
We’ve been in person since October. We have already returned to in-person. Does this still apply?
D49 - Kendra Scott
58:41
when is the ESSER III application due?
Richard Wrona
58:41
Also in-person (since 24Aug20)
Laura Gorman
58:55
If we are already full in-person for the plan -- do we just go back to communications that we had for what we did -- I assume for most of us this has been a multiple step process and stops & starts for large districts
Robyn Klunder
59:10
in person since 8/11/20
Cheryl Cook
01:00:35
And how will LEAs access the separate McK-V funding, if not ESSER 3 application?
CDE - Niko Kaloudis
01:01:11
For those of you in person already, ESSER III funds can also be used to limit the spread or COVID, procedures to stay open in response to COVID, and address any loss of learning due to COVID, etc.
Woodlin School Myers
01:01:28
When does the clock start?
RFSD RE-1 Nathan Markham
01:01:50
Niko - do we still need to post the return to school plan?
Becky Allan
01:02:03
What is the deadline? In other words, when does the 60 days expire?
Rachel Morse
01:03:14
Will LEAs still be able to submit monthly request for funds forms for ESSER III? We imagine that we may have a month with high dollar request for funds. Will this work like it normally does for the other ESSER funds? Keeping in mind the 2/3 rule of course.
TSD-Mindy Oliphant
01:04:00
If we use ESSER III for a new position can we still have them on staff for 23/24? If yes, how should we address that in the application?
Becky Allan
01:05:00
And then is the website information due within 30 days after that 1st deadline?
RFSD RE-1 Nathan Markham
01:05:22
Can we get a slide with all of the key items and due dates?
Cheryl Cook
01:05:52
If we have been in person awhile, and the return-to-learn plan is already on website, what might we do to meet the public comment period requirement? If that is necessary.
RFSD RE-1 Nathan Markham
01:06:18
Can we hire an instructional coach or interventionist, a new person, to direct the recovery of lost learning?
Kyle Hebberd
01:08:37
We have two sections of each elem. class without esser we would probably cut some or all of those to one section based on current and projected enrollment. Can we use esser to maintain two sections for a couple of more years to have smaller classes as a way to address learning loss?
Josh Devon
01:09:23
on the ESSER II fact sheet, It states that ESSER II allowable uses include A) nAny allowable activity under ESEA, IDEA, Adult Education, Perkins CTE; B)Coordination of COVID preparedness and response, numerous specific COVID response activities; C) Other activities that are necessary to maintain the operation of and continuity of services in local educationagencies; D) Addressing learning loss, including through assessment, evidence-based activities, parent engagement, trackingattendance, and improving student engagement; • E) School facility repairs and improvements to enable operation of schools to reduce risk of virus transmission andexposure to environmental health hazards, and to support student health needs; improve indoor air quality - Question - does an allowable use need to meet just one of the 5 uses or does it need to meet multiple uses?
Richard Wrona
01:09:41
Yes -- in relation to charters
Laura Gorman
01:10:32
So, back to the HVAC if it's in ESSER 2 we were not aware of the prior written approval & we have charters that are seeking reimbursement for those expenses -- we are putting it in our ESSER 2 application that is not submitted, but it was not clear that they could not obligate & spend. I understand we can't get reimbursement until application is final approved. Is the pre-approval only for ESSER 3?
Brisa Montgomery
01:11:09
For ESSER III, are Districts allowed to take the unrestricted indirect rate?
CDE Kate Bartlett
01:11:21
Here is the guidance regarding ESSER and charters from our allowable uses doc: (Charter Schools) Did not receive a direct allocation, but the LEA may choose to serve the school; CDE encourages LEAs to treat all public schools,including charters, on equal footing.
Melanie Trujillo
01:11:48
specifically for capital we're looking at expanding our online program school by making building improvements and adding permanent modulars, obviously this is more expensive than leasing space immediately but in the long run a more sustainable option. is this something that would be approved?
RFSD RE-1 Nathan Markham
01:13:18
So we have to accept the award in 60 days, or have a final approved budget in 60 days?
Marlene Brown
01:13:24
Do you have a link for the grant applications
Adams 12-Meghan Deutsch
01:14:18
when will the ESSER III transmittal letter and assurances be updated to present to our Board, so we can met this deadline?
Candie Vander Schimpf
01:18:21
Can we pay the grant accountant out of the ESSER funds to process Esser grants
Greg Fieth
01:20:29
For ESSER III, when will the transmittal and acceptance form be available so we can take it to our board at same as ESSER II?
APS- Amy Beruan
01:22:10
Thank you Delilah, that clarity is what most of us have already done.
Melanie Trujillo
01:29:02
also, any guidance around hazard pay? We've been in person all year, so would like to pay a flat dollar amount to staff for being in person.
Christina Easton
01:31:03
So just to clarify, if it's allowable under IDEA, it doesn't necessarily need to be COVID-related?
Marlene Brown
01:31:03
where can we find the allowable expenditures list?
CDE Kate Bartlett
01:31:52
@Melanie, here is the guidance on Hazard Pay from our allowable uses document: (Hazard Pay) Yes, if necessary, reasonable, and allocable forthe purposes of continuing educational servicesduring school closures or for implementing aplan for return to normal operations, andincurred during the award period betweenMarch 13, 2020 and June 30, 2021 [for ESSER I,CARES Act, Section 18003(d)(12)] or betweenMarch 13, 2020 and January 6, 2022 [for ESSERII, CRSSA Act, Section 313(d)(15)].Allowable example: Additional pay forperforming hazardous duty as determined bythe LEA. Determination of the hazardous dutymust be related to COVID-19. Must besupported by district policies. Compensationmust be documented in accordance with 2CRF200.430(f) and 200.431.
CDE Kate Bartlett
01:32:41
@Marlene, here it is: https://www.cde.state.co.us/caresact/crf-allowableexpenditures
CDE - Niko Kaloudis
01:33:25
@Marlene https://www.cde.state.co.us/caresact/covidcaresactfaq
Marlene Brown
01:33:38
Thank you. Where can find the application?
Josh Devon
01:34:01
following up on Nazie's comments that expenses just need to meet one of the 5 allowable uses - Then an expense would be (ESSER) allowable as long as it meets allowable activities under ESEA. However, ESEA does not refer to whether an expense was necessary as a result of COVID19. So, does an expense need to address COVID19 as long as it is allowable under ESEA?
CDE Kate Bartlett
01:35:35
@Marlene the ARP ESSER III isn't live yet, but when it is you'll be able to get there from here: https://www.cde.state.co.us/caresact
Marlene Brown
01:37:48
So, is the allowable expenditure list for ESSER III not live yet either? or do we use the existing Cares list?
CDE - Steven Kaleda
01:42:21
Yes Marlene - as mentioned in the Powerpoint. The ESSER III allowable uses are very similar to ESSER II with the exception of uses for McKinnety Vento and Disc. Use of Prinicipals
Marlene Brown
01:42:39
thank you
Melanie Trujillo
01:43:25
melanie.trujillo@d51schools.org
Kyle Hebberd
01:47:10
No answers but questions on hazard pay and would be interested in doing something along this line interested in any information others can provide.
Kyle Hebberd
01:47:45
kyle.hebberd@swink.k12.co.us
Jeremiah Johnson
01:47:55
I may have some language that we used in both the CRF and ESSER funds for hazard pay that i can send that may be helpful.
Chrissie Miller
01:48:34
Yes, me too. We are wanting to give Hazard Pay Stipends as well and would like any info others can provide also. Chrissie Miller from Mancos school District. cmiller@mancosre6.edu
Michael Clark
01:48:48
Jeremiah - Would you email to me as well? mikec@hp-patriots.com
Melanie Trujillo
01:48:57
@jeremiah Johnson: that would be great if you could provide that! melanie.trujillo@d51schools.org
Woodlin School Myers
01:49:10
If you are going to use ESSER III Funds on HVAC, do you have to have the budget and approval in the next 55 days? Or can you submit the GEPA and move from there?
Ryen Russell
01:49:18
We would be interested in that info. as well, thanks. finance@npk12.org
Erica Mason
01:49:36
Looking for hazard pay info also, emason@huerfano.k12.co.us
Kyle Hebberd
01:49:41
It seems like a flat rate would be more in line with hazard pay if everyone had same exposure and faced same risk regardless of current pay rate.
Sherry Dennis-Murphy
01:49:45
I would be interested as well. denniss @yumaschools.net
Andrea Foust
01:50:09
Jeremiah Johnson if you can send that language I would appreciate it also. Andrea.Foust@theacademyk12.org
Joe DeAngelis
01:51:34
Hazard pay info would be greatly appreciated.....joe.deangelis@hoehnesd.org
Kyle Hebberd
01:51:58
without too much hyperbole people literally put their lives on the line. What would be excessive pay for that?
CDE - Niko Kaloudis
01:52:30
@Kyle the federal standard is that no more than 25% hazard pay
Kyle Hebberd
01:52:52
Of course the Feds have a standard for that. Thanks
Michael Clark
01:53:19
Niko - Are you saying 25% of the total award amount?
Adams 14 - Andy Flinn
01:53:26
Jeremiah, I would also appreciate the info about hazard pay, thanks aflinn@adams14.org
Becky Allan
01:54:11
What are allowable expenses to use ESSER III to fund existing salaries/benefits?
Rachel Morse
01:54:21
Looking for hazard pay info also,morser@wsd3.org
CDE - Niko Kaloudis
01:54:54
@michael The federal dept of labor in general, though not binding is that best practices are that no more than 25% of someone's salary or pay rate
Mary Vigil
01:54:56
Jeremiah Johnson - I would like that info too. mary@monte.k12.co.us
Becky Allan
01:54:57
Are we able to use ESSER III to provide stipends to staff for professional development regarding distance learning?
Marlene Brown
01:55:01
looking for hazard pay info marlene@bransonschoolonline.com
Michael Clark
01:55:16
Niko, thanks
CDE - Niko Kaloudis
01:55:39
@michael That is not part of ESSER as it does not specifically discuss hazard pay.
Laura Gorman
01:56:15
For our before and after school programming, can we pay for materials for clubs (cooking, coding) to re-engage students? Also for BASE we usually charge a fee for attending, but want to use ESSER to scholarship more students in need -- is that allowable?
Kim Steinhart
01:56:35
Hazard pay info as well...
Kim Steinhart
01:56:43
steinhartk@limonbadgers.com
Josh Devon
01:58:00
Thanks Nazie!
Jeremiah Johnson
01:58:19
Thanks for all of the help CDE :-)
Cathy Watts
02:02:04
Sorry if this was answered already.
Cathy Watts
02:02:09
What are allowable expenses to use ESSER III to fund existing salaries/benefits?
Liz Duncan
02:02:26
Can we provide daycare for families that can no longer afford it?
Janice Martin
02:02:51
Can CDE compile ideas and pitfalls and send out to all schools for Hazard pay for all staff?
Laura Gorman
02:04:18
Can we use ESSER 2 or 3 for participation in college or career fairs since a number of our students have not had that opportunity with COVID -- especially subgroups - expenses may be transportation or fees that may be charged?
Cathy Watts
02:04:26
thank you
Woodlin School Myers
02:06:21
Does ESSER III have to be an intervention type of class for salary and benefits? Or can it be a general classroom teacher? Can you use the spreadsheet CDE provided for the CARES Act funding for salaries?
Marlene Brown
02:07:40
Thank you
Michael Clark
02:09:38
We combined our 1st and 2nd grade classes with one teacher during the 2020-2021 school year due to budget cuts. We want to add back a 2nd grade teacher and split those classes. Is that 2nd grade position allowable under ESSER III?
Woodlin School Myers
02:11:24
How many years can you spread the general classroom teacher over?
Woodlin School Myers
02:12:32
Thank you for answering all my questions. Have a great Easter weekend.
Lori Herbaugh
02:13:07
Thank you for all the great information!
Woodlin School Myers
02:13:18
Thank you!!!
Christina Easton
02:13:19
Thank you!!!
K Clark
02:13:32
Thank you!!
Janice Martin
02:13:33
Thank you!
Ryen Russell
02:13:37
Thank you!
Christine Reich
02:13:37
Thank you!
Michael Clark
02:13:38
Thank you all! Very informative
Mapleton-Ann Marie Hodge
02:13:38
WOW thank you so much for such an amazing session today!!!
Catherine Felsmann
02:13:46
Thank you!
Kyle Hebberd
02:13:54
Thank you for the information and staying to answer questions.
Becky Allan
02:13:58
Thank you!
Mary Vigil
02:14:09
Thanks! Great information!
Sherry Dennis-Murphy
02:14:15
Thank you!
Tracey Stowers
02:14:32
Thank you
Lorretta Grimaldo
02:14:39
Thank you!
Doug Moss
02:14:51
Thank you
D49 - Kendra Scott
02:17:36
is there a way to print the deck?
DeLilah Collins
02:17:57
Kendra, you should receive the slides shortly after the meeting.
D49 - Kendra Scott
02:18:07
oh awesome thank you so much!