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PCUG Discuss: Online Course Scheduling - Shared screen with speaker view
Adrian Smith
05:02
James Battin
LArce
06:32
Yes, Lasell University started on the 8th.
Michelle
10:58
University of Western States has kept their academic calendar. We are on a quarter based system. We just finished our summer term September 18. We start fall term Monday, October 5. We have been doing online for lecture classes and for our adjusting labs (our on campus program is a chiropractic program) we have them in-person. They are smaller labs of 12 or less students and they have stayed with the same cohort/lab groups since spring term.
LArce
12:08
We also had to ensure all of our classes were well equipped to handle the various delivery modes.
Kathi Wilson
13:19
Did you code fall courses in PowerCampus so that students would know what mode of delivery their courses would be offered? Students were already registered for fall classes here when the changes to delivery mode was made.
Jason Stegman
14:53
At Highland I had to write script to update all students to update the students schedule and transcript detail.
Jodi Meer
15:57
We recreate several classes and indicated their delivery through the sections. HYB, SYN, ONL
Maria Taylor
20:16
For reporting with NCSARA, it would be great to have an online tag. Using multiple fields has been very difficult for our students and for reporting to meet federal reporting requirements.
Dynnise Littlefield
21:27
At Maine Maritime Academy, very, very different. MMA is doing the full range of options, online only, in person only, hybrid, asynchronous, synchronous, etc. Additionally, we needed to add time at the end of each class to allow for cleaning in between classes, plus making sure that classes were scheduled in rooms that could handle the COVID-recommended capacity, so really the whole schedule had to be redone (with students already registered for classes). It took the Registrar a huge amount of time. IT assisted by creating a report that would show time conflicts, as well as those that didn't have enough time scheduled between. Additionally, we had to find a way to hid the schedules from students and faculty so that they wouldn't go nuts while the Registrar was making changes.
Elisa Fisher
23:15
May you identify your institution if you customized your self-service to show modality?
Jim MacLain
23:45
Tompkins Cortland Community College
Kathi Wilson
24:06
Our spring schedule is already built and all but fall freshman are registered for spring courses. We are being asked to code courses to indicate online/hybrid/in person. WHERE can this be done in PowerCampus so that student schedules reflect the delivery mode in their Self-Service schedules?
Jim MacLain
24:21
https://myinfo.tc3.edu/SelfService/Search/SectionSearch.aspx
Carole Wellington
25:05
We entered the modality in the schedule field, so it appeared in Self Service.
Carole Wellington
25:28
Franklin University Switzerland
Natalie Stark
25:41
We did the same as Jason. We updated our dates and delivery method at the section level and then updated the students transcript detail.
Justin Selph
25:45
We just posted a google sheet with the teaching mode for every course
Kathi Wilson
25:46
Room/time won't work when we want to leave the actual room.
amy.gutow
26:10
At Maine Maritime Academy, we used the building and room fields to enter "online' or a specific room designation and this translated to the student's text and grid view schedules in Self Service.
Megan Hicks
26:32
but that's not searchable by students is it?
Maria Taylor
26:35
Was that by instituation/campus?
amy.gutow
27:33
No, the course delivery mode was not searchable by students in the manner that we used for the new Fall 2020 schedule.
Maria Taylor
28:36
How did you get the Gen Ed field to show in Self Serve?
Dynnise Littlefield
30:09
The students were also already registered for courses at the time that our registrar (Amy Gutow) was revising the schedule to accommodate all of the Covid requirements, so there was no need to give students the ability to search for meeting type - they didn't get any choice. That may change for the Spring schedule, though.
Natalie Stark
33:11
We have our Deans go into the section meeting tabs and delete any in person days that they are not scheduled to meet.
Dynnise Littlefield
37:30
some functionality like that would be great in PowerCampus.
Kathi Wilson
38:26
Changing course type complicates registration as you need to enter type when adding.
Natalie Stark
39:26
we use the event_type as well to code the sections as online, hybrid, distance learning, traditional...
Maria Taylor
41:16
We started with online instruction and then moved face-to-face. We had a lot of trouble verifying attendance, but both because of faculty and students. It took time for our faculty to wake-up to starting online, and then the students lagged behind them.
Kathy Corley
43:22
Registration uses event subtype -- we use lecture for all courses and differentiate using the 'type' field . Subtype can break a lot of things (prerequisites, academic plan, etc); whereas the type field for us is the delivery method - lecture; lecture lab; online; internship, etc so that it's easier to see whether the course is scheduled for sufficient minutes (per HLC's requirements)
Andrew Lingle
45:23
We built a custom lti webapp hosted at the college, embedded in canvas for daily attendance. it uses the Canvas API and lti data to grab course/section data from the instructor/canvas course launching and direct sql connects to Powercampus' databases to load in section meetings and student roster like self service. then the teachers can save the attendance and it goes right in the databases
Justin Selph
47:27
We use A+ attendance inside Canvas and the faculty can adjust the meeting dates themselves if needed
Raquel Munoz
51:16
That would be great!!!!
Natalie Stark
52:41
Yes! Agreed.
Amy Kothe
55:11
I LOVE the idea of a URL link for sections!!
Dynnise Littlefield
55:35
I LOVE the idea of a URL link as well!
LArce
56:16
Yes
Karen Elizabeth!
56:32
we have created a day called ONLINE - instead of a true weekday. Something about how PC sees that does NOT see every online class as a conflict. We generally list them as 12am-12am and there are no conflicts. Downside is that classes with day of ONLINE do not show in the schedule grid AT ALL. so the student has to look at their list view to see all classes.
Kathy Corley
56:51
We aren't an attendance taking school so it may not apply, but we use "Arranged" for the day and 12:00am-12:01am for the time (because PowerCampus requires a time). We don't have our online classes cause time conflict for those programs that are asynchronous.
joaks
57:24
North Central Missouri College uses the same format that Karen Elizabeth posted.
Kathi Wilson
57:37
So I just tested changing course Type in sections in PCampus after the student is already registered, and course type does not update on the student's SelfService schedule. This is my question: how do you making mode change after students are already registered and having it reflect in the student schedule??? It doesn't appear to be possible.
Maria Taylor
58:11
It requires a Sequel script to update Transcript Detail.
LArce
58:47
You have to update the self-service to reflect that option.
Dynnise Littlefield
59:04
Kathi Wilson... I think you would have to apply that change to the individual transcript detail records
Dynnise Littlefield
59:29
has anyone customized the section list in Self-Service?
SRStevens
59:38
yES Kathy, that's what we did, created a day of the week ONL. This is what caused us to have to manually add each meeting date because the day of the week ONL is not associated with a calendar
Dynnise Littlefield
59:49
has anyone customized the section list in Self-Service?
LArce
01:00:21
Thank you!
Amy Kothe
01:00:25
Thanks for hosting this -- great topic!!!
Juliana Cordeiro
01:00:27
THank you
Dynnise Littlefield
01:00:27
thanks!
Karen Elizabeth!
01:00:29
thank you!
Jodi Meer
01:00:31
Thank you!
SRStevens
01:00:44
Thank you