FL PTA Treasurer Karen Mazzola Audit Zoom Meeting - Shared screen with speaker view
sound keeps going in and out
Florida PTA Forms page on the website https://floridapta.org/forms/
can school employees be on the audit committee since they can't handle funds? such as teachers?
Heather, as long as they are PTA members.
I was interim treasurer, my name was not in the account; I did deposited money in the account but I didn’t sign any checks. Can I be part of the Audit Committee?
Silvia, no you should not be on the audit committee.
Can someone who helped count money for any event NOT be on audit committee?
you might cover this later, but what if all of these documents are at school and we are not allowed on campus.
Mark, preferably no since you would be auditing deposits that-that person made.
can any PTA member be on audit committee, or only the executive committee?
If I helped work an event that funds were exchanged am I still able to be on audit?
I don't mean they deposited funds, just that they helped verify a cash box at the end of, say, the day of a book fair/
Karen, in most districts there is a time that teachers can go on campus to close out the campus. We suggest you reach out to the principal to schedule a time to collect these items.
Our principal did not allow PTA on campus during the time teachers were allowed to go. We already tried that.
Wendy, any PTA member can be on the audit committee as long as they are not a signer on the account or handled deposits.
Mark, that should be okay.
Is there a fillable audit form?
Yes, it is a fillable pdf. The forms link is included in their chat box.
Karen, email Karen for additional assistance.
If you have an accountant who files the taxes, do they fill out the audit forms as well?
what if the treasurer does not sign checks
UPDATE, the form is not not a fillable PDF.
can the treasurer be part of audit committee if they don’t sign checks or count cash
Does each auditor fill that out?
Cristina, they are still accountable for all finances and offering the reporting and balancing. Someone else should be verifying all records are in order.
Nina, in person you complete it together. If rotating the box, each person would fill it out as they go.
Juliette, that would depend on what you hired the accountant to do.
They file for the taxes so if I want them to do the audit they do they fill out the form?
So Current President is the outgoing also?
Juliette, yes please this way you have all forms together and completed.
if the audit if performed via electronic meeting can the auditors sign the audit form electronically?
Ritu, yes, the current president and treasurer have to sign off as having received the audit.
If we completed an interim audit, does our end of year audit go for the whole year or from the date of interim audit?
Heather, if you have the ability to sign electronically in this time only, typically no as we need actual signatures, but trying to be flexible during this time.
do we need a check requite for each check? With or without a invoice.
Should we remove the deposit slip from the deposit book and attach it's respective deposit form?
If someone signed the deposits for that day, can they take part in the audit? If they signed a paper after verifying a the cashbox, an they take part in the audit? Not actually making the deposit.
is there a form for this check request?
can you repost. I signed on after and it is not showing
For the audit form, do we use the 2019-2020 for or the revised 2020-2021?
Can you repeat what Jean Hovey
if we have not had elections
The audit form for 20-21 is updated with correct information to perform your current audit. We made a few updates.
can you give an example of how to allocate funds for welcoming the teachers?
Are there any further Workshop Wednesdays?
what advice would you give a new incoming treasurer?
We are so small we may not have enough people to do the audit! Can we bring in other PTA members
Any PTA Member may be on the audit committee.
Does the interim budget/summer budget line item need to be itemized?
how do we handle gift cards purchased during the school year in the audit?
Going through my books I realized that my report balance was off $4 back in December. I noted it on the report itself. Do I have to do something else or is that sufficient?
To do audits I have traded with a neighboring unit by making their officers members and I become a member of their PTA and we do each other's audit!
never throw anything away!
Where on the FL PTA website is the updated Dollars and Sense manual?
How do you handle all the unused monies from this year to the next? Do they stay in the original line item or is it just carry over money?
It is posted in this chat box
The updated Dollars and Sense will be sent to the 20-21 officers about July 15th.
I though we weren't allowed to purchase gift cards.
What if you have a very small PTA and don't have enough people to do the audit. Who do you use? Do you HAVE to hire a CPA in this case?
If we raised funds for a specific purpose (ex. Playground), but were not able to purchase it this school year, do those funds need to stay designated for that purpose or can they be used for other things next year?
can the new treasurer be apart of the audit
Nonie, yes this recommended.
ok thank you
If you’re a Broward county employee can you be a part of the committee?
can we buy the lunch from PTA funds if we meet at a restaurant? to do the aduit?
Can you please go back and answer Karen Gilbert’s question about playground.
we did budget a little $ for our meetings.
Do we need a check request form for items that are listed in our budget and we have an invoice from the company?
Thank you everyone
Would you go back and create check requests for checks written for invoices?
If we have any more questions after this meeting is over who could we email to have some guidance?
Where can we find the check request form that is official for PTA? Can you down load one?
Thank you. Session was helpful as always.
There are samples in the Forms files attached in this chat box.
Thank you Karen and FL PTA Leadership Team for an informative workshop.
Thank you Karen!
Thank you, I learned a lot!
I do not have invoices for the FL PTA membership but I do have the request form. Is that sufficient? I paid in online.
Will there be training or Q/A at the July ?
Thank you! I'm glad I've been pretty detailed this year. I may need to check back on a couple things. But I feel good going into this audit. Thanks again for your help!
Workshop idea: creating a budget :)
How is the PTA going to handle new forms of payment like ZELLE? Are you creating any forms to help.
Thank You Team!
Thank you all so much!!
great thank you
Thank you FL PTA!!!
Thank you everyone!