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FL PTA Treasurer Karen Mazzola Audit Zoom Meeting - Shared screen with speaker view
Olga Pastor
18:41
hi
Diane Handley
19:24
sound keeps going in and out
Jen Martinez
20:52
Florida PTA Forms page on the website https://floridapta.org/forms/
Heather Lopez
23:19
can school employees be on the audit committee since they can't handle funds? such as teachers?
Jen Martinez
24:24
Heather, as long as they are PTA members.
Silvia Hall
25:19
I was interim treasurer, my name was not in the account; I did deposited money in the account but I didn’t sign any checks. Can I be part of the Audit Committee?
Jen Martinez
26:00
Silvia, no you should not be on the audit committee.
Mark Troanovitch
27:02
Can someone who helped count money for any event NOT be on audit committee?
Karen Gilbert
27:10
you might cover this later, but what if all of these documents are at school and we are not allowed on campus.
Jen Martinez
28:19
Mark, preferably no since you would be auditing deposits that-that person made.
Wendy Coomes
28:31
can any PTA member be on audit committee, or only the executive committee?
Jessica Gandara
28:47
If I helped work an event that funds were exchanged am I still able to be on audit?
Mark Troanovitch
29:34
I don't mean they deposited funds, just that they helped verify a cash box at the end of, say, the day of a book fair/
Jen Martinez
30:20
Karen, in most districts there is a time that teachers can go on campus to close out the campus. We suggest you reach out to the principal to schedule a time to collect these items.
Karen Gilbert
30:46
Our principal did not allow PTA on campus during the time teachers were allowed to go. We already tried that.
Jen Martinez
30:58
Wendy, any PTA member can be on the audit committee as long as they are not a signer on the account or handled deposits.
Jen Martinez
31:12
Mark, that should be okay.
Randee Wechsler
31:14
Is there a fillable audit form?
Jen Martinez
31:39
Yes, it is a fillable pdf. The forms link is included in their chat box.
Jen Martinez
31:55
Karen, email Karen for additional assistance.
Jen Martinez
32:07
Treasurer@floridapta.org
Juliette Chiles
32:42
If you have an accountant who files the taxes, do they fill out the audit forms as well?
Cristina Sammataro
33:19
what if the treasurer does not sign checks
Jen Martinez
34:03
UPDATE, the form is not not a fillable PDF.
Cristina Sammataro
36:25
can the treasurer be part of audit committee if they don’t sign checks or count cash
Nina Moorehouse
37:13
Does each auditor fill that out?
Jen Martinez
37:19
Cristina, they are still accountable for all finances and offering the reporting and balancing. Someone else should be verifying all records are in order.
Jen Martinez
37:45
Nina, in person you complete it together. If rotating the box, each person would fill it out as they go.
Jen Martinez
40:24
Juliette, that would depend on what you hired the accountant to do.
Juliette Chiles
40:58
They file for the taxes so if I want them to do the audit they do they fill out the form?
Ritu Mauskar
41:19
So Current President is the outgoing also?
Juliette Chiles
41:30
*do they
Jen Martinez
42:06
Juliette, yes please this way you have all forms together and completed.
Heather Lopez
42:35
if the audit if performed via electronic meeting can the auditors sign the audit form electronically?
Juliette Chiles
42:42
thanks!
Jen Martinez
42:54
Ritu, yes, the current president and treasurer have to sign off as having received the audit.
Kristie Stefan
43:17
If we completed an interim audit, does our end of year audit go for the whole year or from the date of interim audit?
Jen Martinez
43:54
Heather, if you have the ability to sign electronically in this time only, typically no as we need actual signatures, but trying to be flexible during this time.
Diane Handley
46:04
do we need a check requite for each check? With or without a invoice.
Kristine Cartagena
46:04
Should we remove the deposit slip from the deposit book and attach it's respective deposit form?
Christine Jacobus
49:33
If someone signed the deposits for that day, can they take part in the audit? If they signed a paper after verifying a the cashbox, an they take part in the audit? Not actually making the deposit.
Blanca Colon
49:33
is there a form for this check request?
Cristina Sammataro
50:47
can you repost. I signed on after and it is not showing
Silvia Hall
51:23
For the audit form, do we use the 2019-2020 for or the revised 2020-2021?
Juliette Chiles
52:33
Couldn't hear
Juliette Chiles
52:48
Can you repeat what Jean Hovey
Juliette Chiles
52:55
said
Blanca Colon
53:33
if we have not had elections
Jean Hovey
53:47
The audit form for 20-21 is updated with correct information to perform your current audit. We made a few updates.
Blanca Colon
53:48
can you give an example of how to allocate funds for welcoming the teachers?
Sandra West
54:08
Are there any further Workshop Wednesdays?
Sara Solomon
54:09
what advice would you give a new incoming treasurer?
Cheri Donohue
54:14
We are so small we may not have enough people to do the audit! Can we bring in other PTA members
Jen Martinez
54:47
Any PTA Member may be on the audit committee.
Kristine Cartagena
54:53
Does the interim budget/summer budget line item need to be itemized?
Yasmirel
55:00
how do we handle gift cards purchased during the school year in the audit?
Eliza Martinez
55:29
Going through my books I realized that my report balance was off $4 back in December. I noted it on the report itself. Do I have to do something else or is that sufficient?
Sandra West
55:31
To do audits I have traded with a neighboring unit by making their officers members and I become a member of their PTA and we do each other's audit!
Polly DeLucia
56:00
never throw anything away!
Amy Wilczynski
56:33
Where on the FL PTA website is the updated Dollars and Sense manual?
Juliette Chiles
56:41
How do you handle all the unused monies from this year to the next? Do they stay in the original line item or is it just carry over money?
Jen Martinez
56:46
It is posted in this chat box
Jean Hovey
57:39
The updated Dollars and Sense will be sent to the 20-21 officers about July 15th.
Karen Gilbert
57:48
I though we weren't allowed to purchase gift cards.
LaKeshia Jones
01:00:01
What if you have a very small PTA and don't have enough people to do the audit. Who do you use? Do you HAVE to hire a CPA in this case?
Karen Gilbert
01:00:24
If we raised funds for a specific purpose (ex. Playground), but were not able to purchase it this school year, do those funds need to stay designated for that purpose or can they be used for other things next year?
Nonie Ortiz
01:02:26
can the new treasurer be apart of the audit
Jen Martinez
01:02:54
Nonie, yes this recommended.
Nonie Ortiz
01:03:09
ok thank you
Estella Horsburgh
01:03:21
If you’re a Broward county employee can you be a part of the committee?
Diane Handley
01:03:23
can we buy the lunch from PTA funds if we meet at a restaurant? to do the aduit?
tracey hafford
01:04:51
Can you please go back and answer Karen Gilbert’s question about playground.
Diane Handley
01:05:38
we did budget a little $ for our meetings.
Amy Wilczynski
01:06:53
Do we need a check request form for items that are listed in our budget and we have an invoice from the company?
Jen Martinez
01:07:03
Amy, yes
Karen Mazzola
01:08:12
Thank you everyone
Kristine Cartagena
01:08:17
Would you go back and create check requests for checks written for invoices?
Raquel Pernas
01:09:45
If we have any more questions after this meeting is over who could we email to have some guidance?
Jen Martinez
01:09:56
Treasurer@floridapta.org
Raquel Pernas
01:10:03
Thank you
Teresa Parmenter
01:10:06
Where can we find the check request form that is official for PTA? Can you down load one?
Suzanne Arnold
01:10:19
Thanks!
Kristine Cartagena
01:10:24
Thank you. Session was helpful as always.
Jen Martinez
01:10:25
There are samples in the Forms files attached in this chat box.
Pamela Korithoski
01:10:35
Thank you Karen and FL PTA Leadership Team for an informative workshop.
Charmain Postel
01:10:47
Thank you Karen!
Rosanna Urrutia
01:11:09
Thank you, I learned a lot!
Eliza Martinez
01:11:28
I do not have invoices for the FL PTA membership but I do have the request form. Is that sufficient? I paid in online.
Diane Handley
01:11:46
Will there be training or Q/A at the July ?
Mark Troanovitch
01:11:47
Thank you! I'm glad I've been pretty detailed this year. I may need to check back on a couple things. But I feel good going into this audit. Thanks again for your help!
Kristine Cartagena
01:12:13
Workshop idea: creating a budget :)
Juliette Chiles
01:12:31
How is the PTA going to handle new forms of payment like ZELLE? Are you creating any forms to help.
Doreen Bennett
01:14:19
Thank You Team!
Sylvia Boyles
01:14:22
Thank you all so much!!
Olga Pastor
01:14:23
great thank you
Nina Moorehouse
01:14:24
Thanks!
Juliette Chiles
01:14:25
Thanks!!
Cathy Jaffee
01:14:25
Thank you FL PTA!!!
Melissa Sims
01:14:27
thank you
Ritu Mauskar
01:14:27
Thank you!
Jen Martinez
01:14:28
Thank you everyone!
tracey hafford
01:14:30
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