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ESEA Office Hours - Shared screen with speaker view
Meghan Deutsch
32:24
Can the same approval and transmittal letter for ESSER be used for this? Just thinkin in terms of timeliness for Board to sign that form,
Jeremiah Johnson
32:46
Are charter schools required to route their application through the LEA or can they apply directly? Are there any estimates on the projected size of the awards?
Mary Vigil
33:39
Is an allowable expense still salaries for increased learning time between Spring 2020 and Fall 2020?
Amy Beruan
33:58
Does invited mean- required?
Teresa Hopson
34:11
What is reasonable expense for HVAC?
Jennifer Austin
34:28
Charters are required to route through their LEA.
Amy Beruan
35:03
Does that mean the LEA must submit each application on behalf on every charter or the approval and transmittal form must be routed to the district?
Alicia Hancock
35:03
Are we required to allocate funds to the Charters?
Jennifer Austin
35:08
Reasonable expense would be market value, what they 'normally' go for. May be good to document that.
Jeremiah Johnson
35:09
Are we safe to assume that expenses back to March or July 1 would be allowable?
Laura Gorman
35:16
Charters are doing individual applications so you know. As a district we are doing our own application, not including charters. They have already applied on their own & notified us.
Jennifer Austin
35:25
July 1 forward
Amy Beruan
36:46
Is the district required to be in person learning to apply for the grant based on that question and answer?
Laura Gorman
37:17
Did you say you will look at high at risk only if you have too many requests? As a large district with the same issues as everyone else, but not high FRL and CRF was not necessarily that way as was ESSER, why is that a consideration?
Meghan Deutsch
37:32
What about timeliness of receiving goods. I know accruals have been mentioned, but if we were to apply and make a purchase as soon as we are approved, there could still be an easy 6-12 wk lead time due to lots of needs around PPE, Remote learning, etc from lots of Districts. Would that even be allowable?
Jennifer Austin
38:41
they are different
Laura Gorman
39:39
I'm confused, if charters put in an application & list the district as the contacts as mentioned in the slide, can't they submit the application in the
Jennifer Austin
39:45
Megan, yes it would be allowable. When reviewing those expenditures KPMG will take into consideration the date of the award to the LEA.
Jennifer Austin
40:35
in addition, there is a provision in the OMB FAQ that an awardee can purchase 'stock' of PPE, etc. I will go over than shortly.
Laura Gorman
40:44
Sorry I hit return -- but can't a charter submit an application with all the right contacts separate from the district submitting one for neighborhood schools
Jennifer Austin
44:21
I indicated it was really market value and their application for HVAC
Jennifer Austin
48:09
for items not arriving by 12/30 - DOCUMENT DOCUMENT DOCUMENT on the delay and issues ...
Laura Gorman
48:39
So will all applications be looked at with Priority for high FRL or only if you don't have enough money to meet the requests? I did hear the reasoning, but if the funds only go to those with high FRL, that won't be our charters likely or district.
Brandi S
48:45
Do we need to prove in the application that we will be able to spend all of CRF funds first?
Jane Frederick
57:03
A few questions, please, on behalf of my Technology Team. (1) Is there a need to track “non-serialized assets” (e.g. wireless mics priced at $59 each)? If so, is there a price threshold of what assets we need to track? (2) We have collected the serial numbers of all the iPads we purchased with COVID funds. Whenever we service a broken device (students never break iPads, right?) the device is replaced by Apple with a new device (with a new serial number). Do we need to track these device exchanges? And, (3) Are there any special considerations that need to be taken into account when we retire an asset (lost/missing, severely damaged, etc.)? What about when we eventually want to sell these devices as part of our Tech Buyback program?
Debra Myers
58:10
If we follow the rule of 3 hours of instruction in the spring and code the 3 to 4 additional hours of instruction time for fall of 2020 will this suffice for the CRF funds for salaries for teachers?
Linda Weyers
59:16
Is there a sample form or guidance on providing proof of time and effort?
Debra Myers
01:00:27
If payroll runs and posts before December 30th then a district can use those actual numbers for the CRF report?
Jane Frederick
01:01:42
Yes!
Jane Frederick
01:02:54
Thank you, Jennifer!
Debra Myers
01:04:48
I want to double check this allowable?
Debra Myers
01:05:13
This would be 4012 funds.
Debra Myers
01:07:13
Yes, this answers my question.
Linda Weyers
01:07:25
Increased instruction time
Linda Weyers
01:07:48
Thank you
Meghan Deutsch
01:09:11
For CRF eligibility - If a Charter school pays for an HVAC "tune-up" to ensure proper air flow and repair any broken parts, like fan belts or capacitor, is that allowable? Or is that more of a "normal" maintance thing.
Jeremiah Johnson
01:12:33
if we have charter schools, we will be required to also send you ledgers for every school because they have their own general ledgers. This could be a huge set of files. Will there be a site to upload documents given the size restrictions on some emails.
Mindy Oliphant
01:13:16
Our pcards are a month in arrears so how do we address this when they won't post until the end of January. In other words our financials won't match due to timing issues.
Jeremiah Johnson
01:13:29
Thank you!
Debra Myers
01:13:51
I found a mistake in my Q2 4012 workbook. I reported more in salary then was spent. How do I make this correction? Do I match the quarters to my system or do I report less in Q3?
Jennifer Austin
01:16:12
Debra Myers - yes, you can make the correction. You will NET IT OUT on the Q3 tab, does that make sense?
Nazie Mohajeri-Nelson
01:19:12
Hi Everyone, I am so sorry for the abrupt transition to the next speakers and rushing through the CRF questions. We have heard from districts that they need ideas on how to support students who are experiencing homelessness using ESSER funds. So, we wanted to share some ideas around that. Please feel free to continue to chat questions about CRF. Thanks,
Jennifer Austin
01:20:02
I am so sorry I was long winded guys, if anyone has any questions, as always, email me austin_j@cde.state.co.us
beckie anderson
01:23:09
I'm still not clear on the SSRG applications and charters. Are the charters able to apply on their own with district signatures?
DeLilah Collins
01:25:25
Charter Schools can submit the application. The charter school must work with the district to complete the Authorized Representative and Authorized Requester sections of the application. The District is required to signed the Approval and Transmittal form. It is recommended that the district provide guidance and or a process for charter schools to complete the application.
Laura Gorman
01:26:35
What is the timing of that expiration -- is it still anticipated to be January for evictions? Right now we have families being evicted -- isn't there a governor moratorium on that right now?
beckie anderson
01:27:52
Thank you, DeLilah
Teresa Hopson
01:28:02
What about a Para for a Homeless student that is Spanish speaking
Catherine Felsmann
01:30:04
For transportation for students experiencing homelessness - does this have to come in the form of District school bus transportation or can we use services like UBER or Lyft?
Kristin Myers
01:30:32
Kristin Myers--Foster Care Coordinator, myers_k@cde.state.co.us
Kerry Wrenick
01:30:41
wrenick_k@cde.state.co.us
Cody Buchanan
01:30:46
For questions concerning 21st CCLC or Out of school time programming, feel free to contact me: Cody Buchanan Buchanan_c@cde.state.co.us
Kerry Wrenick
01:32:02
Catherine- any transportation option is considered allowable (taking into account cost efficiency)
Meghan Deutsch
01:37:28
I could be wrong, but I thought using the restricted rate, we didn't have to back out capital equipment?
Jennifer Austin
01:37:57
yes the example is showing that the capital eequipment is being backed OUT of total direct costs.
Jennifer Austin
01:38:18
135020-64295 = x multiplied by ICR rate
Jennifer Austin
01:39:23
I have never heard that capital equipment doesn't need to be backed out if using a restricted rate.
Jennifer Austin
01:40:23
you can take the TOTAL award divided by 1+ ICR Rate, will give you what the TOTAL direct costs allowable to be able to claim all the ICR allocable to you with the exception of the capital equipment.
Jennifer Austin
01:43:23
130,883.26 Total Direct Costs13,742.74 Total allocable ICR144,626.00 TOTAL AWARD
Debra Myers
01:43:39
I have not drawn down any funds yet, but should I anticipate a problem?
Jennifer Austin
01:43:48
144,626/ (1.105)=130883.26
Meghan Deutsch
01:45:13
Yes Jen, your example is perfect!
Jennifer Austin
01:45:18
did you mean me Nazi?
Debra Myers
01:46:35
I was planning on requesting funds spent for the first 4 months in the salaries that I have paid out in the ESSER funds.
Meghan Deutsch
01:46:52
you're explaining it way better than me!
Debra Myers
01:48:09
Yes it does. Thank you.
Debra Myers
01:49:31
I am sorry my sound just cut out on my computer. Thank you for the information today.
Meghan Deutsch
01:53:29
Thanks
Jennifer Austin
01:53:32
sorry I talked so much everyone!
Jane Frederick
01:53:50
Thank you. Hope you can enjoy a restful and relaxing Thanksgiving!
Steven Kaleda
01:54:05
Happy Turkey Day